Insider Designated Database; SEBI PIT Compliances for Designated Persons

Affinisio(IDD) is part of the Affinisio suite for managing regulatory compliance under SEBI PIT; trigger once and empower DPs to effortlessly self manage compliance for selves, immediate relatives, material financial relationships.

Compliance Officers Designated Persons

Variants and Features of Affinisio(IDD)

Choose from the options below to explore product variants and features that make Affinisio(IDD) the Premier Choice

Intermediaries

Core

FOR SEBI Registered Intermediaries dealing with multiple client engagements and teams.

Fully automated ‘trigger-and-forget’ system that emails, reminds, and guides Designated Persons through every compliance step.
Pre-filled details for all Designated Persons following the initial system update.
Centralized tracking of immediate relatives, material financial relationships (MFR)
Centralized tracking of education, work history, account details.
New joiner & annual cycle management.
Automated action tracker report.
Constantly updated and centralized Insider repository of Designated Persons.
Smart Compliance Control Panel Robust system integrations for HRMS, SSO, and LDAP, Enterprise-grade security.
Complete data ownership with fully on-premises deployment.
Multi-platform accessibility across Web, Desktop, and Mobile platforms.
Flexible deployments on your organization’s hardware server or cloud infrastructure.
Seamless integration of people details through HRMS or one-click bulk upload for user data.
Advanced access controls with full-featured user management system and granular access controls and permissions.
Proactive engagement alerts for email intimations, notifications, and proactive compliance reminders.

Prime

FOR SEBI Registered Intermediaries dealing with multiple client engagements and teams and requiring advanced integrations or automation.

…all the features of Affinisio(IDD) Core Variant PLUS

Mass designation to efficiently manage and assign large numbers of Designated Persons through a centralized bulk-action interface.
DP timeline reporting with detailed chronological reports tracking the tenure and status changes of all Designated Persons.
Material entity reporting to identify and track all material subsidiaries and associated entities.
Compliance intimation trail to intimate compliance obligations and retain a centralized, evidentiary trail of all exceptions and responses.

Listed Entities

Core

FOR SEBI Regulated Listed Entities

Fully automated ‘trigger-and-forget’ system that emails, reminds, and guides Designated Persons through every compliance step.
Pre-filled details for all Designated Persons following the initial system update.
Centralized tracking of immediate relatives, material financial relationships (MFR)
Centralized tracking of education, work history, account details.
New joiner & annual cycle management.
Automated action tracker report.
Constantly updated and centralized Insider repository of Designated Persons.
Smart Compliance Control Panel Robust system integrations for HRMS, SSO, and LDAP, Enterprise-grade security.
Complete data ownership with fully on-premises deployment.
Multi-platform accessibility across Web, Desktop, and Mobile platforms.
Flexible deployments on your organization’s hardware server or cloud infrastructure.
Seamless integration of people details through HRMS or one-click bulk upload for user data.
Advanced access controls with full-featured user management system and granular access controls and permissions.
Proactive engagement alerts for email intimations, notifications, and proactive compliance reminders.

Prime

FOR Listed Entities seeking complete SEBI PIT Compliances as well as advanced or additional system and BENPOS integrations/customisations.

…all the features of Affinisio(IDD) Core Variant PLUS

Mass designation to efficiently manage and assign large numbers of Designated Persons through a centralized bulk-action interface.
DP timeline reporting with detailed chronological reports tracking the tenure and status changes of all Designated Persons.
Material entity reporting to identify and track all material subsidiaries and associated entities.
Compliance intimation trail to intimate compliance obligations and retain a centralized, evidentiary trail of all exceptions and responses.

Mutual Funds, Listed Intermediaries

Pro

FOR SEBI Regulated Mutual Funds or for Intermediaries that are Listed.

Fully automated ‘trigger-and-forget’ system that emails, reminds, and guides Designated Persons through every compliance step.
Pre-filled details for all Designated Persons following the initial system update.
Centralized tracking of immediate relatives, material financial relationships (MFR)
Centralized tracking of education, work history, account details.
New joiner & annual cycle management.
Automated action tracker report.
Constantly updated and centralized Insider repository of Designated Persons.
Smart Compliance Control Panel.
Robust system integrations for HRMS, SSO, and LDAP.
Enterprise-grade security.
Complete data ownership with fully on-premises deployment.
Multi-platform accessibility across Web, Desktop, and Mobile platforms.
Flexible deployments on your organization’s hardware server or cloud infrastructure.
Seamless integration of people details through HRMS or one-click bulk upload for user data.
Advanced access controls with full-featured user management system and granular access controls and permissions.
Proactive engagement alerts for email intimations, notifications, and proactive compliance reminders.
Mass designation to efficiently manage and assign large numbers of Designated Persons through a centralized bulk-action interface.
DP timeline reporting with detailed chronological reports tracking the tenure and status changes of all Designated Persons.
Material entity reporting to identify and track all material subsidiaries and associated entities.
Compliance intimation trail to intimate compliance obligations and retain a centralized, evidentiary trail of all exceptions and responses.

Variants and Features of the Complete Affinisio SEBI PIT Suite ➤

SEBI PIT Regulations – A Comprehensive Solution for Designated Persons and their Immediate Relatives

Trigger compliances once and Affinisio(IDD) will intimate, direct, remind & follow-up for compliances while keeping you continually updated with status reports.

IDD

(Compliance Officers)

Own and control your information. Submit together or in stages for self and connected persons. Enjoy guided easy entry of details per regulatory requirements.

IDD

(Designated Persons)

Compliance Officers

Affinisio(IDD) is specifically designed to free up Compliance Officers from the endless data collation, guidance and direction, follow ups, reminders. Instead of being a data repository and administrative reminder, Affinisio(IDD) enables you to focus on what matters.

Designated Person Reports To Ensure Coverage
Detailed reports for completion of compliance tasks including overdue or delayed compliances. Detailed reports for each Designated Person, Immediate Relative and Material Financial Relationships.

Centralized Management of Designated Persons
Maintain a comprehensive database of Designated Persons along with their immediate relatives and material financial relationships, ensuring all compliance obligations are organized, accessible and structured.

Use and Standardize Your Own PIT Language
Spouse? or is it ‘Husband/ Wife’? Parent? or is it ‘Mother/ Father’? Child? or is it ‘Son/Daughter’? Self-align with your policies & internal terminology to prevent non-compliances & misunderstandings.

Get Reports of Entity-Level Relationships
Get a list of all Material Entities or Material Subsidiaries through relationships across organizations. Affinisio(IDD) makes all compliance info accessible with one click.

Designated Person and Compliance Reports
Get continually updated report of DP designations & de-designations (including re-designations). Job changes and coverage are a reality. Track impact of changes on PIT Compliances with ease on Affinisio(IDD).

Centralized Records for SEBI PIT Regulations
Ready access to the Insider Database at your fingertips. Maintain segregated DP and compliance notes, upload documents centrally, whether NDAs, contractual documents, start and end dates.

Regulatory Compliances for External Persons
Independent directors, statutory auditors or even immediate relatives looking to comply independently, Affinisio(IDD) enables all covered external persons to establish ‘Need-to-know’ to obtain independent access.

Board or Finance Dept – Your Groups Your Way
Create groups of Designated Persons based on groupings of your choice. By seniority, designation, committee, department or joining date – trigger compliances with one click for all repeated actions.

Ease PIT Compliance for Mid-Cycle Joiners
Trigger compliances for new joiners from their dates of joining individually for the first year and group them for regular annual affirmations thereafter with, Affinisio(IDD).

Customizable Intimations for PIT Compliances
Trigger a request for affirmations or intimate obligations. Add custom instructions or even a link to your internal code of conduct as you wish. Affinisio(IDD) auto-retains evidentiary trail of all communications.

Designated Persons

An intuitive SEBI PIT software that empowers you to quickly and intuitively submit all information required and update as and when required yourself. Information is fed to other parts of the system seamlessly as required so you don’t have to replicate efforts.

Quick-Entry for Work Experience Details
Add just the right details required for work-experience in a simple pre-structured format. Whether the sixth role or a fresher, Affinisio(IDD) has you covered seamlessly with quick and intuitive guided data entry.

Fully Integrated FAQ, Manual and Support
Affinisio(IDD) is loaded with helpful tips, tools and a detailed usage manual, including quick start tips & FAQs. Be armed with everything you need while having the option to also raise a ticket from within the app.

Material Financial Relationships
Quick entry of material financial relationships with narrative records to establish the nature of the relationship. You may have ten or none, Affinisio(IDD) accommodates every circumstance of every individual.

Insider Trading Compliance – Fully Guided.
Affinisio(IDD) is designed to help you with compliance every step of the way; with integrated tips, definitions, elections, internal links, emails and reminders to help you through every step of the process.

Add Immediate Relatives Quickly and Easily
Add details of immediate relatives in a few clicks with just the right details required and guided entry per your policy. Circumstances are unique; you may have ten or none, Affinisio(IDD) accommodates it all.

Streamlined Entry of Educational Details
Quickly and easily add all educational details in a pre-structured and guided format. Whether you hold ten educational certifications or self-taught, Affinisio(IDD) has you covered with an intuitive structure.

Quick-Capture Personal and Contact Details
Enable quick entry of all information with simplified dropdowns. Add details all at once or maintain working drafts for convenience. All in specifically guided structure as required under SEBI PIT Regulations.

Reminders To Actually Improve PIT Compliance.
Affinisio(IDD) does not just send you reminders. Rather, it sends reminders that actually help and guide you complete your obligations quickly, with integrated instructions to complete your compliance steps.

Your Data is Yours to Own, Control or Update
Maintain your private and confidential login within which all your personal information is restricted and protected. Accessible by only those with the rights to access for compliance purposes and to no one else.

Life Continues beyond Compliance Timelines.
Changes in life circumstance, education, marital status, relationships & financials are independent of compliance cycles. Affinisio(IDD) empowers you to independently keep info updated at your convenience.

About The Affinisio Suite

Features

Affinisio(IDD) is Structured, Controlled, Guided and Easy

Organizations face increasing complexity in managing insider compliance.

Automation, controls and coverage for designated persons, immediate relatives, material financial relationship.

Across personal, educational, work, demat, trading and banking accounts.

Designated Persons & ”CP”s

Automation plus Empowerment = Compliance

With a single trigger by the Compliance Officer, Affinisio(IDD) will initiate compliances, send intimations, instructions and reminders, track due dates, provide continually updated reports to the Compliance Officer while enabling Designated Persons to control their own details.

Detailed Compliance Reports

Detailed, insightful and actionable reporting.

Detailed reports including compliance timelines, delayed or pending compliances and non-compliances. Affinisio(IDD) takes over the burden of tracking; no manual intervention. Restricted access for Compliance Officers to the database of insiders.

Integrated Designation Process

Record and Upload Regulatory Rationale for Designation

Seamlessly integrated process for designating internal and external insiders; record reasons, rationale, entities, dates and compliance-only notes. A central and structured organizational information repository ensures clarity and compliance with SEBI PIT regulations

Intimations & Evidentiary Trails

All communications happen through internal mail servers

Affinisio(IDD) enables you to send intimations and trigger compliances centrally and on-demand, preserving evidentiary trails records centrally within one structured repository. What’s more, all communications may be done securely through your own SMTP servers and emails.

Opt for Demat, Trading or Bank Accts

Flexible internal management of financial accounts

In addition to structured demat details for their employees, designated persons and connected persons, covered persons can optionally be asked to add trading and bank accounts (including joint holder details) per your Internal Trading Compliance policy.

Structured Details for All

SEBI PIT; Immediate Relatives to Material Financial Relationships.

Affinisio(IDD) enables designated persons to self-capture all the required details for themselves and for all the relevant relationships, from immediate relatives to material financial relationships; complete flexibility meets ease of compliance with SEBI PIT regulations.