Outside or External Employee Activities; Conflicts and Ethics Compliance
Affinis(OBA) is part of the Affinis suite for compliance review of potential conflicts of interest arising from outside or external activities; detailed disclosures, custom approval and review flow; reporting.
Compliance and Governance Software for Outside Business Activities of Employees
Centrally monitor, review & manage employee requests and disclosures of outside business activities for compliance with regulations & internal policies.
OBA
(Compliance Officers)
Intuitive disclosure and approval for outside business activities, from second jobs to weekend volunteering to speaking engagements and everything in between.
OBA
(Employees)
Compliance Officers
The central organizational mechanism for management of conflicts of interest arising from external employee activities.
Affinis(OBA) significantly improves quality & completeness of disclosures & approval requests with detailed request management structure that prevents the need for repetitive info requests from employees.
Affinis(OBA) enables all reviewers to seek additional clarifications from within the Approval flow rather than to resort to offline discussions without context of the original request within the ‘Approval Central’.
Enable supervisor pre-approval to review impact of outside activity on internal performance & other role parameters based on type of activity with additional support for parallel as well as sequential approvals.
Empower your compliance culture; obtain continuing affirmations of compliance from employees. Maintain sensitivity, reiterate conditions of approval & heighten compliance sensitivity with reminders & affirmations.
Integrate policy prohibitions based on nature of organization for which the outside business activity is conducted while accommodating for external positions for employees as designated by your organization.
Affinis(OBA) collects & collates all the required info ab initio, ensuring no back & forth is involved nor time wasted in chasing or following up for the reviewer or requestor. All delivered with inbox intimations
Opt for custom governance review flows based on details of outside business activity. Affinis intelligently routes requests for review to supervisor or Legal or Marketing or Corporate Communications type.
Exception case? Missed compliance? Don’t want to set a review structure for those “once-in-a-while” cases? Affinis(OBA) integrates exception review & delegation from within the system to manage it all centrally.
Automate review flows based on whether activities are remunerated (e.g. second job) or unpaid (e.g. charity trusteeship). Potential for conflicts of interest may arise either professionally or personally.
Obtain detailed reports by person, activity or department. Integrated reports for organizational MIS, audit and review. Export in your preferred formats. All data resides internally and within your control.
Employees
Quickly and easily disclose your outside business activities. Provide all relevant information exactly as needed to ensure quick or even automated approvals while maintaining full compliance.
Manage disclosures and requests for Outside Business Activities within your own independent login ID centrally. Dispense with the need for hunting down email trails, losing unarchived approvals or relying on memory.
Protect your privacy within your own login, maintain confidentiality of information related to personal life while remaining compliant. Access is restricted to authorized persons and restricted from everyone else.
Be guided to provide just the right information in your organizational context so that disclosures and approvals are quick and easy; minimize intrusions into personal commitments as well as risks of non-compliance.
Get inbox notifications of status, clarifications, interim and final approvals or rejections along with details so you act quickly and easily all secure within your internal and organizational mail servers.
Track status of requests raised, view progress along approval flow, and respond to interim requests for information centrally, no matter if it is with your supervisor, legal, compliance or any other department.
Ready access to any conditions added as part of compliance approval for quick reference. Access all records of formal approval and conversations to track history and manage compliance with your independent login ID.
Donation drives or helping animals in need differ from a second job or conflicting positions. Optionally also get auto-approval based on pre-set governance policies to get (and give) the best of both worlds.
Affinis(OBA) will automatically direct your request to the right approver or sequence of approvers based on the nature of engagement. Once set by the organization, no more running around to find the right approver.
Access to support and usage manual resources for quick tips or detailed instructions. Request for support from right within Affinis(OBA). Or refer to out helpful quick tips provided all across the application.
External or industry body positions on behalf of your organization may require simplified reporting or disclosures. Affinis(OBA) empowers you with preset structures to quickly address compliance obligations.
Features
Like Outside Business Activities, make Affinis(OBA) is a natural part of your work-life
Managing Outside Business Activities (OBA) requires a balance between employee restrictions and compliance oversight.
Compliance Officers gain powerful tools to review, document, and report on OBAs with enhanced transparency and insight.
Meanwhile, employees benefit from an intuitive interface that makes disclosures automated, hassle-free and quick.
Paid or Unpaid Outside Activities
Apply policies based on remuneration or absence thereof.
Affinis(OBA) enables you to implement automation and review policies based on whether the activity is remunerated and the type of organization. Apply differential review flow or policies for volunteer, charitable trust or NGO activities.
Conflicts Come in All Shapes and Sizes
Employee Ethics Review Based on Activity Type
Speech at a conference? Weekend job? Trusteeship of a charitable board? Contributing an expert article? Independent directorship? Making a private investment? Every activity requires a unique review flow. Affinis(OBA) lets you structure your review flow, your way.
Built-in Checks
Automated Compliance Review for Employee Ethics Policies
Built-in restrictions to reiterate company policies in relation to conflicts of interests arising from outside business activities. On-screen guidance for permitted activities even as approvals are sought to pre-check compliance and guide employee compliance.
Review Flow Suited to Your Structure
Employee Ethics Compliance Managed In Your Governance Structure
Speaking engagement?… Get legal and corporate communications approval prior to compliance sign-off. Volunteering somewhere?… Get supervisor, conflicts office and HR approval before employee ethics compliance review.
Review and Monitor Conflicts
Continuously Visibility into All Outside Business Activities and Conflicts, Past or Present
Opt for ongoing review and affirmations of all approved outside business activities. Ensure employees remain in compliance with all the conditions of approvals. Prevent conflicts of interest before they arise and keep a check on OBA before they become issues.
Automate Application of Review Rules
Effortless Compliance through Automation
With automated rule applications, Affinis(OBA) applies company-specific rules based on internal policies in relation to potential conflicts of interest. Eliminate manual effort while ensuring consistent application of compliance standards.
Conflict of Interest Detection
Advanced Alerts for Potential Conflicts
Built-in review rules for detection of conflicts of interest, pre-flagging potential issues for both employees and compliance officers. Proactive compliance features help maintain integrity by addressing and managing potential conflicts.
Comprehensive Reports
Outside Business Activities – Informed Reports, Detailed Insights
Gain detailed reports and Insights into OBAs with comprehensive reporting tools. By types of activities, departments, reviews, employees, timelines and much more. All reports are restricted to those with an established ‘Need-to-Know’ by default.
More than a software application, AFFINIS IS YOUR COMPLIANCE AND GOVERNANCE CENTER.
All applications in the Affinis Suite integrate seamlessly with each other and are backward and forward compatible data is shared amongst the applications whenever you upgrade. Automatic, Controlled.
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Second Job – Outside Business Activity
Unpaid Outside Business Activity
Expert Article – Outside Business Activity
Speeches – Outside Business Activity.
What’s New
Conflict of Interest? Seriously?!
Outside Business Activities; Why, Exactly, Is Approval Required?
Conflicts of interest: Why they Matter Outside Work
