Board and Meeting Management; Committee Formation, Minuting, Actioning.
Manage Board of Directors, Asset-Liability, Audit, Managing or any committee with Affinisio(CMM); formation, composition, membership, meetings, notices, voting, actions, minuting and tracking.
Streamline the process of meetings, committee management, and memberships.
Craft and collate agenda with a click, send meeting notices, track status of action centrally for seamless reporting.
Maintain and track minutes of meetings digitally, from drafting to review to finalization.
Organisers & Committee Managers
A cutting-edge software designed for fully internal deployment for meeting managers and organisers for central, seamless, paperless and automated meeting management. From ‘click-to-SDD‘ to employee trades, opt to automate your compliance with governance seamlessly.
Board Meetings and all other formal meetings and committees – Audit Committee, Risk Committee, CSR Committee, POSH, Nomination, Asset Liability or even Restructuring Committee.
Integrate with Affinisio(RPT); Related Party Transactions can be auto-directed for approval to, say, the Audit Committee for review and pre-approval, including details of past transactions.
Easily add and communicate agenda items right up to the last minute. Collate, craft, review, update and communicate meeting agendas. Print and attach agenda in notices.
Assign, manage & track all actions. Agenda actions can be assigned to employees to directly report updates and status with integrated reminders. Get Action Taken Reports with one-click.
Manage quorum and attendance tracking to open meetings centrally. Whether managing meetings, agenda, voting, dissent or recusals, Affinisio(CMM) has you covered.
Manage, record and intimate recusals for specific agenda items in any meeting with ‘on-the-record’ intimations. Recused persons can be mark for ‘self’ or be marked as recused ‘on-behalf-of’.
Pre-define minimum, maximum and absolute numbers to manage quorum automatically. With pre-meeting attendance management, Affinisio(CMM) even pre-populates the committee members for you.
Empower managers for each committee to manage and view memberships, meetings, notices, agenda, invitations, attendance, voting, meeting minutes, actionable tasks for their committees.
Seamlessly integrates with Affinisio(DMR) for the management of disclosures by seamlessly integrating disclosure management and approvals directly to committees in Affinisio(CMM).
The central hub to schedule, convene, invite, organize, open and run meetings. Organize and manage all types of meetings across committees. Online, offline or hybrid, Affinisio(CMM) has you covered.
Effortless circular resolutions, circulated with one click, Committee can approve with secure in-mail links in mail body, no matter if internal members or independent directors.
Empower all to submit matters and agenda centrally for approval. Actioners, including auditors, can submit updates directly to the respective committees, right from within Affinisio(CMM).
All circular resolutions available at your fingertips for ratification at the meeting of your choice. Maintain a full trail of approvals and decisioning, from circulation to ratification and everything in between.
All vote types supported, from Secret Ballot to Open Ballot and everything in between. Control the process end-to-end – from activation to tracking to publishing of votes.
Attendee/Board Member Benefits
Affinisio(CMM) provides an advanced user-centric, stress free and paper free experience in the palm of the hands of attendees and board members – ease participation, agenda and meeting minutes review. From digital voting to ‘always-on’ ready access, members can focus on the meeting agenda.
Committee members have all agenda items and documents at their fingertips – notices, meeting links or address, agendas, minutes and actionables, no matter cellphone or laptop.
Committee members get access all information they need at their fingertips but nothing they don’t; with precisely controlled access management in a neatly compiled structure.
Voting; live, controlled & online, no matter if open or if secret ballot. View results live or with context later; seamlessly digitally controlled voting process with OBO voting options.
All information organized as you need at your fingertips on laptop or cellphone. No more hunting, mailing, flipping searching or calling. No obstacles to productive meetings.
Get a clear view of your actionables and responsibilities across committees, meetings, agenda items for a truly centralized and seamless governance experience.
Get Chairperson sign-off on Minutes pre-circulation. Affinisio(CMM) provides flow, timings and email intimations so all standards and requirements are covered – regulatory to secretarial.
Members or non-members, multiple persons can contribute matters for agenda – request for inclusion in agenda to crafting agenda requests for clear, agenda management.
Centrally contribute to corporate governance and compliance; submit matters, agenda and actions for approval; contribute your expertise and provide status updates too.
Seamless integration of matters, agenda, resolutions and attachments, cross-linked across meetings and available at your fingertips so aren’t lost flipping pages.
Suggest edits to draft minutes, be intimated of feedback centrally as Reach agreement quickly and seamlessly to move governance from draft to final stages.
All information, from ‘Where’ to ‘What’ to ‘When’ to ‘Who’ is available on your cellphone, tab or desktop, including attachments. Stay prepared and informed for any meeting.
Get a full report of all timelines, from notice to meeting to circulation of minutes, whether to Chairperson or committee members. Be free of the endless tracking with Affinisio(CMM).
Features
Committee Minutes & Meetings is Seamless, Comprehensive and Easy
Welcome to a user-friendly and hassle-free meeting experience with Affinisio(CMM) – the ultimate solution for your board meeting management needs.
We understand the challenges of coordinating, scheduling, crafting agendas, capturing meeting details, and staying on top of decisions in board meetings. Affinisio(CMM) is here to revolutionize your board meeting process, guaranteeing top-notch efficiency, transparency, and an overall hassle-free experience.
Elevate your organizational governance with our user-friendly solution, designed for seamless Meetings Management and enhanced Board Governance. Say goodbye to stress with our Paperless Meeting Solutions, ensuring hassle-free Executive and Committee Meetings. Meeting Automation to make your meetings more robust and effective .
Committee Management Central
Every Committee, Including Separate and Multiple Managers.
From Board of Directors to Management, Audit, CSR, Nomination & Remuneration Committees. Or an internal technology policy or cost restructuring committee. Every committee can have separate and multiple managers for ultimate management and control.
Governance Management Central
From Issue-Identification to Action Closure
Carry matters across meetings or committees or both. Request separate and specific action by committee and by meeting. Track your matter’s life-cycle across meetings and committees. Pre-integrated information barriers automatically manage confidentiality.
Meeting Attendance Central
Structured Seamless Quorum & Attendance Management
Manage quorum by number of people, percentages, minimums or maximums. Get automated attendance and quorum management to initiate meeting proceedings seamlessly. Company-wide and individual attendance reports available at your finger-tips.
Feedback Management Central
Draft Agenda or Minutes, Manage Feedback Seamlessly.
Get structured feedback from every committee member for every agenda item – structured and auto organized. No more endless back-and-forth. Integrated auto-reminders for feedback pending. Export, analyze, action, mark and even provide feedback on the feedback.
Vote Management Central
Manage Track & Publish Votes, From Secret to Open Ballots.
Activate and deactivate voting, be empowered with ‘on-behalf-of’ voting, manage secret or open ballots for each agenda, summarize automated results, publish summary results or individual votes. Empower members with access to their past vote history.
Collaboration Management Central
Empower Everyone to Contribute Expertise to Governance.
Empower Finance or Operations or Treasury or Research to contribute expertly drafted inputs for your review with governance standards. Empower and auto-remind responsible actioners to provide updates to the committee directly in the Action Taken Report.
Action Management Central
For Meetings or ‘By’ Agenda – Track, Manage, Remind, Report.
Associate one or many actions to every agenda item, assign them to responsible person(s), set target dates and reminders to provide updates, get automated action tracking report and even a separate action section for meeting convenors for themselves.
More than a software application, AFFINISIO IS YOUR GOVERNANCE MANAGEMENT PARTNER
All Affinisio applications are backward & forward compatible. Existing required data auto-feeds seamlessly into new ones.
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Action Taken Report Management
Special Meeting Invitees
Committees and Sub-Committees
Committee Compositions
What’s New
Board Meeting Minutes – Standards for Maintenance
Board Meeting Minutes – Safekeeping and Access.
Challenges of Organizing and Convening Board Meetings
